Presentación
We are the global talent firm: Selection, headhunting, training, and consulting of Eurofirms Group.
At Claire Joster, we believe in the unique talent of each person and know that diversity adds value to teams, driving more innovative, creative, and efficient organizations. Therefore, as part of Eurofirms Group, and in line with our People First culture, we work to create inclusive work environments where each individual can grow and develop their best version. Likewise, we seek to act as agents of change to promote equal opportunities in our environment, fostering respect and betting on diversity in all its forms.
Whoever you are and however you feel, at Claire Joster you will have a place to shine.
Organización
We are currently looking for a person to join a prestigious international firm, a leader in strategy and general management consulting, whose mission is to help leading corporations create and maintain a competitive advantage.
Función
POSITION SUMMARY:
Working as part of a team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage the Partners’ time, support the broader team, and successfully serve the clients.
BASIC JOB RESPONSIBILITIES:
Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time. The duties described below make up a typical, but not necessarily complete, list:
Provide high-level executive support for assigned partners and other departments as required:
*Agenda and travel coordination:
– Maintain Partner’s calendar; schedule, coordinate and confirm appointments, interviews and meetings, anticipating problems in advance
.-Make complicated travel arrangements
*Communication:
.-Answer and screen telephone calls and take messages
.-Type correspondence, proposals, reports and other documents
.-Establish and maintain necessary filing systems for assigned Partners
.-Client contacts over phone and e-mail
Setting up meetings
Status follow-up
Building relationships
.-Maintain client- and other mailing lists in close coordination with the Marketing department
.-Contacts with outside vendors as appropriate, being able to negociate prices and proposing best options
*Organize and attend meetings and conferences as appropriate
.-Scheduling participants
.-Booking meeting rooms
.-Arranging for special equipment and meeting room set-up
.-Ordering and setting up beverages and/or meals
.-Capable of organizing the event from beginning to end with the support of local departments involved
*Budget and invoice assistance
.-Assist with invoices and billing
.-Assist with budget tracking and other financial follow-up
*Team contribution
.-Coordinate and cooperate with other EAs to ensure that work is completed to highest standard and quality
.-Support and back up other members of the EA team
.-Mentor and support new members of the EA team
*Participate in internal projects and committees as assigned or requested
*Will help partners in personal administrative work/logistics if requested
Requisitos
BASIC JOB REQUIREMENTS:
· University degree, or equivalent relevant experience
· Minimum 4-8 years of work experience in similar role, reporting to top management
· Experience from professional services international environment
· Fluent English/Spanish, oral and written, other languages valued
· Strong organizational skills encompassing affinity with IT supporting tools
· PowerPoint and Excel skills
· Good knowledge of other Microsoft Office programs
· Ability to combine hands-on attitude in operational topics and good analytical skills
Oferta
WHAT DO WE OFFER?
.. 34.000 k
.- Medical/dental and life insurance
.- Pension plan 5% salary
.- Annual bonus depending on performance
.- Vacations 23 days 2 first years, 27 from the third year onwards
.- Hours: 9 a.m. to 6 p.m. all year round
.- Hybrid work model: 3 office days, 2 days teleworking
Postulación
This is your chance!